Job Overview
- Employer Type Direct Hire
- Industry Education / Teaching
- Salary ¥1,500 - 2,000 / Hour
- English Level Native level
- Japanese Level Not necessary
- Restricted to Domestic Applicants? Japan only
- Visa Sponsorship Future possibility / Renewal
Job Description
***TO APPLY: PLEASE SUBMIT YOUR APPLICATION THROUGH OUR WEBSITE - https://www.tokyoacademics.com/careers/admin-assistant/
About Tokyo Academics:
Tokyo Academics is the passion project of a constellation of teachers, researchers, and academics from around the world. Since 2012, we’ve evolved from a few university friends to a growing number of part-time and full-time individuals located in Tokyo, as well as working remotely. We are an organization of experts deeply passionate about helping students meet their potential and capture the opportunities of the future.
We are looking for an Administrative Assistant to provide support for our College Counseling team. Our College Counseling team strives to help students reach their university admission goals through personalized and focused one-on-one counseling.
You will be working at our office located in Nishiazabu, Tokyo on a part-time basis, up to 25 hours per week
What you will work on:
- Providing administrative assistance, including drafting emails and preparing communications on behalf of College Counseling Division Leads
- Managing email inbox, ensuring emails are responded to in a timely manner and important messages are flagged to Division Leads
- Managing the Division Leads’ day-to-day calendar, including making appointments and prioritizing the most sensitive mattersMaintaining comprehensive and accurate corporate records, documents and reports
- Organizing meetings, including scheduling, sending reminders and preparing meeting rooms and materials when necessary
- Tracking progress of various project plans and following-up on outstanding tasks with individual project team members
- Maintaining, updating, and categorizing digital files in shared drives
- Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects
- Calling clients to follow-up on appointments and provide information as needed
Who you are:
- Fluent English (reading/writing/speaking)
- Minimum 2 years experience working in an administrative role
- Able to respond to incoming requests with urgency and manage priorities across communication channels
- Strong organizational skills and ability to multitask
- Exceptional attention to detail
- Problem-solving and decision making skills
- Ability to work effectively with minimal supervision
- Ability to treat confidential information with appropriate discretion
- Ability to quickly and effectively communicate with team members in various time zone
- High proficiency with Microsoft and Internet applications (Google Sheets, Docs, etc)
- Passionate about customer service and willingness to go the extra mile
- Knowledge of international school systems a plus
Work hours:
- Monday - Friday, up to 25 hours per week
***TO APPLY: PLEASE SUBMIT YOUR APPLICATION THROUGH OUR WEBSITE -
https://www.tokyoacademics.com/careers/admin-assistant/
Company Video
Location
Hirose building 3F., 3-24-17 Nishiazabu, Minato, Tokyo 106-0031
