Executive Assistant

Tokyo Academics

Job Overview

  • Employer Type Direct Hire
  • Industry Education / Teaching
  • Salary ¥4M - 5M / Year with performance bonus
  • English Level Fluent
  • Japanese Level Fluent
  • Restricted to Domestic Applicants? Overseas applicants allowed
  • Visa Sponsorship Yes

Job Description

***TO APPLY: PLEASE SUBMIT YOUR APPLICATION THROUGH OUR WEBSITE - https://www.tokyoacademics.com/careers/executive-assistant/

 

About Tokyo Academics:

Tokyo Academics is the passion project of a constellation of teachers, researchers, and academics from around the world. Since 2012, we’ve evolved from a few university friends to a growing number of part-time and full-time individuals located in Tokyo, as well as working remotely. We are an organization of experts deeply passionate about helping students meet their potential and capture the opportunities of the future.

We are seeking an experienced executive assistant to work alongside a busy company executive and become an important part of a fast growing team. This person will be expected to perform a variety of tasks, help keep long term projects on track, and handle more urgent requirements. An ideal candidate is responsive, thoughtful, self-directed, positive, and seeking a challenging role.

This role will be based out of our Tokyo office and working Monday through Friday from 11:00am - 7:00pm Japan time.

 

What you will work on:

  • Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
  • Maintaining comprehensive and accurate records 
  • Joining some management meetings and taking minutes
  • Performing minor bookkeeping duties 
  • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
  • Making phone calls in a polite and professional manner
  • Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
  • Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
  • Project work: immigration paperwork, translating legal documents, communicating with Japanese vendors

 

Who you are:

  • A bachelor's degree or equivalent combination of education and/or experience required
  • Two years of clerical/administrative experience within Human Resources preferred
  • Advanced computer skills including Microsoft Office – Word, Excel and Outlook required; Proficiency with Hris systems and applicant tracking systems strongly preferred
  • Experience in a start-up company preferred
  • Must operate well in a team environment as well as perform job duties with little supervision
  • Ability to work flexible schedules including some nights and weekends
  • Ability to maintain a flexible working attitude, while performing job duties in stressful situations or handling complex communication
  • Adhere to regulatory, departmental and company policies in an ethical manner
  • Must be able to professionally handle sensitive information and maintain complete confidentiality
  • Supports HR team with additional duties and projects as needed
  • Assists with receptionist duties and special projects as needed
  • Excellent organizational and multitasking skills
  • Excellent understanding of both English and Japanese, written and verbal required. 
  • Must be a creative, high energy, hands on professional who can successfully multitask in a fast-paced environment.

 

Benefits:

  • Competitive compensation package
  • Bonuses based on company growth 
  • 20 days of paid time off per year
  • Join a growing bootstrapped company with a lot of potential for growth
  • Autonomy to implement ideas and have a significant impact

 

Work hours:

  • 40hrs per week
  • 11am-7pm Japan time

***TO APPLY: PLEASE SUBMIT YOUR APPLICATION THROUGH OUR WEBSITE - https://www.tokyoacademics.com/careers/executive-assistant/

 


Login to apply for this job.

Company Information

Company Profile

Who We Are Tokyo Academics is the passion project of a constellation of teachers, researchers, and academics in Tokyo, Japan. Since 2012, we’ve evolved from a few university friends teaching over a restaurant in Nakameguro, to... Read More

Hiring Manager Interview

Login to apply for this job.

Contact Us

Tokyo Office
C/O Global Village Media
1-7-20-B2 Yaesu, Chuo-ku, Tokyo
[email protected]