Bilingual Administrative Assistant/Receptionist (Full Time)

Tokyo Academics

Job Overview

  • Employer Type Direct Hire
  • Industry Education / Teaching
  • Salary ¥1,500 / Hour
  • English Level Fluent
  • Japanese Level Native
  • Restricted to Domestic Applicants? Japan only
  • Visa Sponsorship No

Job Description

We are looking for an energetic, positive individual to help facilitate the office environment for students, parents, and tutors. You will be acting as the first point of contact for visitors of the office, ensuring that no details are overlooked and experience is first class.

This role will be working onsite at our office in Nishiazabu, during our regular business hours of 10:00AM to 7:00 PM JST

What you will work on:

  • Daily calendar management
  • Email/phone coordination and scheduling for internal and external meetings 
  • Point of contact facilities maintenance including cleaning services, work orders, and building access
  • Office mail & package delivery signing and distribution
  • Office space organization & maintenance
  • Office supplies inventory and organization
  • Basic IT maintenance, such as maintenance of office printers and security equipment (cameras, smart locks, etc.)
  • Other tasks as requested by management

Our ideal candidate:

  • Bilingual - Business/native level Japanese and business level English
  • Excellent communication skills and organizational skills
  • Aims for efficiency and automation
  • Previous office administration/receptionist experience
  • Basic technology proficiency
  • High proficiency with Microsoft and Internet applications (Google Sheets, Docs, etc)
  • Customer service background a plus


  • Join a growing bootstrapped company with a lot of potential for growth
  • Autonomy to implement ideas and have a significant impact

Work hours:

  • Full time | 40 hrs/week 
  • Working onsite at our office in Nishiazabu, during our regular business hours of 10:00 AM to 7:00 PM JST

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Company Information

Company Profile

Who We Are Tokyo Academics is the passion project of a constellation of teachers, researchers, and academics in Tokyo, Japan. Since 2012, we’ve evolved from a few university friends teaching over a restaurant in Nakameguro, to... Read More

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Contact Us

Tokyo Office
C/O Global Village Media
1-7-20-B2 Yaesu, Chuo-ku, Tokyo
[email protected]