Bilingual Administrative Assistant/Receptionist (Full Time)

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Job Requirements

Our ideal candidate:

• Bilingual - Business/native level Japanese and business level English
• Excellent communication skills and organizational skills
• Aims for efficiency and automation
• Previous office administration/receptionist experience
• Basic technology proficiency
• High proficiency with Microsoft and Internet applications (Google Sheets, Docs, etc)
• Customer service background a plus

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Job Description

We are looking for an energetic, positive individual to help facilitate the office environment for students, parents, and tutors. You will be acting as the first point of contact for visitors of the office, ensuring that no details are overlooked and experience is first class.

This role will be working onsite at our office in Nishiazabu, during our regular business hours of 10:00AM to 7:00 PM JST

What you will work on:

• Daily calendar management
• Email/phone coordination and scheduling for internal and external meetings
• Point of contact facilities maintenance including cleaning services, work orders, and building access
• Office mail & package delivery signing and distribution
• Office space organization & maintenance
• Office supplies inventory and organization
• Basic IT maintenance, such as maintenance of office printers and security equipment (cameras, smart locks, etc.)
• Other tasks as requested by management

Benefits:

• Join a growing bootstrapped company with a lot of potential for growth
• Autonomy to implement ideas and have a significant impact
• Visa sponsorship possible

Work hours:

• Full time | 40 hrs/week
• Working onsite at our office in Nishiazabu, during our regular business hours of 10:00 AM to 7:00 PM JST

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