Executive Assistant

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Job Description

Better U Co., Ltd. is looking to hire an executive assistant to our team.  Our company has just launched the “UFC Gym and International Academy” in Japan which combines various types of training methods and disciplines to create a vibrant fitness community.

The executive assistant role is to support our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. He/She will preferably have previous experience working in an office environment, performing administrative duties and providing support to management.

Objectives of this Role

• With a primary responsibility of supporting the General Manager and other managers, provide support as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
• Maintain and refine internal processes that the management of the company, coordinating internal and external resources to expedite workflow
• Manage communication between senior management and employees on various projects and tasks
• Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

Daily and Monthly Responsibilities

• Manage professional and personal scheduling, including agendas, email, calls, travel arrangements, client management, and other company logistics
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
• Manage, coordinate, and arrange travel and travel-related activities, including hotel booking, transportation, and meal coordination
• Perform administrative and office support
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business

Skills and Qualifications

• Experience in an administrative role reporting directly to upper management
• Superb written and verbal communication skills (business level English and Japanese)
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to keep company confidences

Preferred Qualifications

• Experience overseeing budgets and expenses
• Experience developing internal processes and systems

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